EDF — Supply of computer and office-automation equipment and a generator set for the Ministry of Justice and Relations with Institutions of the Republic and the court of appeal in Kara

Country: Togo
Language: EN FR
Number: 474039
Publication date: 03-03-2017
Source: TED
Descripition in original language
Tags: Office equipment and supplies

Description

1.Publication reference:EuropeAid/138490/IH/SUP/TG.

2.Procedure:International open procedure.

3.Programme title:Justice sector support programme (Programme d"appui au secteur de la justice – PASJ).

4.Financing:Financing agreement No CRIS TG/FED/038-050.

5.Contracting authority:Minister for Development Planning, EDF National Authorising Officer by delegation, Lomé, TOGO.

6.Contract description:This contract is for the supply of computer and office-automation equipment for the Ministry of Justice and Relations with Institutions of the Republic, and the supply and installation of a generator set (350 kVA) for the court of appeal in Kara.

7.Number and titles of lots:Number of lots: 2.• Lot 1: computer and office-automation equipment.• Lot 2: supply and installation of a generator set.

8.Eligibility and rule of origin:Participation in the contract is open on equal terms to natural persons and legal entities (irrespective of whether they are taking part as individuals or as part of a grouping — consortium — of tenderers) established in an ACP country, an EU Member State or a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see point 22 below). Participation in the procedure is also open to international organisations. All the goods supplied under this contract must originate in these countries.All supplies procured under this contract must originate in 1 or more of these countries.

9.Grounds for exclusion:Tenderers must provide a signed declaration, included in the tender form for a supplies contract, confirming that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

10.Number of tenders:Tenders for part of the lot will not be considered. Tenderers may state in their tender whether they would grant a discount should they be awarded several lots. Tenderers may not submit a variant tender in addition to their tender for the supplies required in the invitation to tender dossier.

11.Tender guarantee:When submitting their tenders, tenderers must provide a tender guarantee as follows:lot 1: 2 000 000 XOF;lot 2: 400 000 XOF.This will be returned to unsuccessful tenderers once the invitation to tender procedure has been completed and to the successful tenderer(s) once the contract has been signed by all parties.This guarantee will be drawn on if the tenderer does not honour all the obligations stipulated in the invitation to tender.

12.Performance bond:The successful tenderer will be required to provide a performance bond for 5 % of the contract value when the contract is signed. The tenderer will have 30 days from the date on which he receives the contract signed by the contracting authority in which to provide the bond along with the countersigned contract. If the successful tenderer does not provide the required bond within the time allowed, the contract will be rendered void and a new contract may then be drawn up and sent to the tenderer who submitted the second lowest-priced compliant tender.

13.Briefing and/or site visit:There are no plans for a briefing.

14.Tender validity:Tenders are to be valid for 90 days from the final date for submission of tenders.

15.Implementation period for the tasks:60 days, from contract signature, or another date, until provisional acceptance.

16.Selection criteria:The following selection criteria will apply to tenderers. Where tenders are submitted by a consortium, these criteria will apply to the consortium as a whole, unless otherwise specified. The selection criteria will neither apply to natural persons nor single-member companies acting as subcontractors:1) Tenderer"s economic and financial capacity (based on point 3 of the tender form for a supplies contract). Should the tenderer be a public body, equivalent information must be submitted. The reference period corresponds to the past 3 financial years for which accounts have been closed.The selection criteria for each tenderer are as follows:criteria for legal entities:the ratio of short-term assets to short-term liabilities must be at least 1 for the past financial year for which accounts have been closed. In the case of a consortium, each of its members must comply with this criterion;criteria for natural persons:the financial situation of the tenderer must not show a loss, taking into account his debts, at the beginning and the end of the financial year.2) Tenderer"s professional capacity (based on points 4 and 5 of the tender form for a supplies contract). The reference period corresponds to the past 3 financial years for which accounts have been closed:criteria for legal entities:(a) relevant professional certification for this contract, such as an "economic operator card";(b) import/export licence;(c) at least 3 of the tenderer"s staff must be currently working in fields related to this contract; andcriteria for natural persons:(a) relevant professional certification for this contract, such as an "economic operator card";(b) import/export licence;(c) currently working as a manager with 3 staff members, in fields related to this contract.3) Tenderer"s technical capacity (based on points 5 and 6 of the tender form for a supplies contract). The reference period corresponds to the past 3 financial years for which accounts have been closed:legal entities:over the past 3 years, the tenderer must have delivered supplies under at least 2 contracts with a budget of at least:lot 1: 75 000 000 XOF in the field of computer and office-automation equipment; andlot 2: 40 000 000 XOF in the field of supplying generator sets and other related equipment. Said contracts must have been carried out during the following period: 3 years prior to the tender submission date (April 2017).This means that the contract(s) to which the tenderer refers may have begun or been completed at any time during the period given, but need not have begun and been completed during this period, or have been carried out during the whole of said period. The tenderer may refer to projects completed in the reference period (even if the project began before that period) or ongoing projects. In the first case, the project will be considered in its entirety, subject to proof that it was carried out satisfactorily (declaration from the relevant contracting authority, final acceptance). In the case of an ongoing project, only the part satisfactorily completed in the reference period will be taken into account, subject to adequate proof being provided and details being given as to the value of the part that was satisfactorily completed;legal entities:over the past 3 years, the tenderer must have delivered supplies under at least 2 contracts with a budget of at least:lot 1: 75 000 000 XOF in the field of computer and office-automation equipment; andlot 2: 40 000 000 XOF in the field of supplying generator sets and other related equipment. Said contracts must have been carried out during the following period: 3 years prior to the tender submission date (April 2017).An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. As an example, the contracting authority may consider it inappropriate if the tender relies, for the main part, on the capacities of other entities or calls on them for key criteria. If the capacities of other entities are relied upon, the tenderer must, in that case, provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing an undertaking from those entities to place those resources at its disposal. These entities, e.g. the economic operator"s parent company, must observe the same eligibility rules, notably regarding nationality, as the economic operator in question. Furthermore, the information relating to this third entity/these third entities for the relevant selection criteria must be included in a separate document. Proof of their capacity must also be provided when requested by the contracting authority.

17.Award criterion:Price.

18.Procedures for obtaining the invitation to tender dossier:The invitation to tender dossier is available from the following web address:https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomeIt can also be obtained from the contracting authority. The standard tender form for a supplies contract must be used to draw up tenders. This form can be found in the invitation to tender dossier, and its clauses and format must be strictly adhered to. Questions regarding this invitation to tender must be sent in writing to:M. le ministre de la planification du développement, ordonnateur national délégué du FED, s/c cellule d"appui à l"ordonnateur national du FED, e-mail: yerimaesso@yahoo.fr with a copy to caon@onfedtogo.org (quoting the publication reference given in point 1) at least 21 days before the final date for submission of tenders given in point 19.The contracting authority must reply to the questions no later than 11 days prior to the final date for submission of tenders. Clarifications or minor amendments to the invitation to tender dossier will be published at least 11 days prior to the final date for submission of tenders on the EuropeAid site: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.Final date for submission of tenders:10.5.2017 (12:00), universal time.The opening hours of the contracting authority are:— mornings: 7:00–12:00,— afternoons: 14:30–17:30.The contracting authority will not consider any tenders received after this deadline.

20.Tender opening session:11.5.2017 (15:30), universal time, in the conference room on the 6th floor of the CASEF Building, "Plan" side.

21.Language for the procedure:French must be used for all correspondence concerning this invitation to tender.

22.Legal basis:Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States and the European Community and its Member States, signed in Cotonou on 23.6.2000, as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.

23.Additional information:Not applicable.